Job Title Training Coordination Officer

Faculty/ Department Dallaire Institute for Children, Peace and Security

FTE (based on 35 paid hr work week) 100%

Duration 12 months. Full-time

Date Created/Updated 11/2024

Location Halifax, Nova Scotia, Canada

Employee Group Grant-Paid

Salary $45,000 - $49,000 per annum (for 35 hours/ week)

About the Dallaire Institute                                                                               

Lt. General Romeo Dallaire founded the Child Soldiers Initiative in 2007 and Dalhousie University, Halifax, Nova Scotia, provided a home to the Initiative in 2010.  In 2020, the Initiative became the Dallaire Institute for Children, Peace and Security, an international repository of expertise, research, and advocacy to prevent the recruitment and use of children in armed violence.  The Dallaire Institute is the co-developer of the 2017 Vancouver Principles on Peacekeeping and the Prevention of the Recruitment and Use of Child Soldiers. As part of Dalhousie University, the Dallaire Institute hosts a prestigious Tier 1 Canada Research Chair on International Peace, Security and Children and offers undergraduate and graduate courses. Through academic and practitioner training and community engagement, the Dallaire Institute’s interdisciplinary and applied research advances innovative strategies for preventing recruitment and use of children in armed violence.  The Dallaire Institute is supported through private, public and international contributions.      

To achieve this important objective, the Dallaire Institute conducts activities on four fronts:   

  • World-class, interdisciplinary research to build and share knowledge, which in turn leads to new solutions. 

  • High-level advocacy activities to create and promote the political will to end the use of children in violence as central to the achievement of global peace and security. 

  • Education and programming to sustain the efforts to make the recruitment and use of children as soldiers unthinkable by inspiring leaders, educators, and policy makers to implement new approaches, conduct research, and actively share their knowledge on the prioritization of the children’s rights upfront approach.   

  • Comprehensive, prevention-oriented training to security sector actors, in the service of broader security sector reform, as well as collaboration with civil society to create and implement tools that protect children from the dangers associated with recruitment."

Job Purpose                                                                                               



Reporting to the Principal Investigator, the Training Coordination Officer will be responsible for supporting the coordination and planning of Dallaire Institute’s domestic and international programmatic work, in particular training workshops. The position will support planning, coordination, knowledge management and logistics for training activities across multiple projects in multiple countries and will work with a diverse network of training facilitators around the world. It will also contribute to the maintenance and development of the Dallaire Institute’s roster of trainers and related engagement activities.

Duties and Responsibilities                   

  • Act as a point of contact for trainers during preparation and throughout the training and provide them with all necessary training materials and information in consultation.

  • Ensure all training documentation (reports, evaluation forms, participant lists) is collected within the assigned reporting period of each training activity and filled appropriately, producing and updating procedural documentation, templates, checklists, forms and other guidance relevant to training coordination.

  • Develop, maintain and regularly disseminate a Dallaire Institute training calendar through regular communication with Dallaire Institute colleagues

  • Act as the liaison between external consultants, the Operations Team and other colleagues on matters related to contract establishment and payment of invoices to ensure that all contractual matters are resolved in a timely matter.

  • Oversee the selection, engagement, and costing of consultants/training facilitators, ensuring they are well-prepared and supported.

  • Provide support to Project Leads on project monitoring and reporting in relation to training (for example by providing numbers of people trained, number of trainings, training locations, etc.).

All staff are additionally responsible to:

  • Proactively participate in planning and performance processes as outlined in the Employee Handbook including annual appraisals, regular meetings, and ensuring that annual reviews are an integral component of work plans and priorities.

  • Promote a safe and secure work environment in line with the organization’s core values including the Dallaire Institute Workplace Principles and foster strong communication between teams within the organization.

  • Demonstrate an ongoing commitment to promoting and protecting the rights of children, particularly the prevention of the recruitment and use of children in armed conflict.

  • Comply with Dallaire Institute’s financial and operational requirements and uphold high

  • standards of honesty and integrity in personal conduct.

  • This job description is a general outline of responsibilities and qualifications and is not intended to be an exhaustive list. The responsibilities and duties may evolve based on the organization's needs, and additional tasks may be assigned as required.

Qualifications                                                                                                                      

Requirements

  • Undergraduate degree in international development, political science, education, management or another discipline related to the core functions of this position;

  • Experience related to training/event coordination project management or knowledge management;

  • Excellent organizational and multitasking skills, with demonstrated ability to work within tight deadlines and under pressure with a high level of attention to detail and the ability to creatively problem solve and anticipate challenges.

  • Proficiency in Microsoft Word and PowerPoint;

  • Ability to demonstrate sensitivity, respect for diversity, emotional intelligence, confidentiality, tact, diplomacy, and ability to get along with various levels of personnel in an organization;

  • Strong verbal and written communication skills in English

    Note

    Hybrid role: The successful applicant will be eligible for hybrid work (a combination of in-person work on campus and remote work) as agreed by all parties based on operational requirements and university guidelines.

Assets

  • Certification or qualification in project management.

  • Professional working proficiency in other languages, especially French and Spanish will be considered an asset.

“The Dallaire Institute supports a healthy and balanced lifestyle. Our total compensation package includes a voluntary RRSP, health and dental plans and an employee and family assistance program.

We thank all applicants for their interest, however, only candidates selected for an interview will be contacted.

The Dallaire Institute commits to achieving inclusive excellence through continually championing equity, diversity, inclusion, and accessibility. The Institute encourages applications from Indigenous persons (especially Mi’kmaq), persons of Black/African descent (especially African Nova Scotians), and members of other racialized groups, persons with disabilities, women, persons identifying as members of 2SLGBTQIA+ communities, and all candidates who would contribute to the diversity of our community. For more information, please visit www.dal.ca/hiringfordiversity.

To apply for this opportunity, please send your resume and cover letter to dallairehr@dallaireinstitute.org””